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Conference Roles and Responsibilities

UNA-USA has partnered with students representing over 170 colleges and universities worldwide to assist in UNA-USA's Global Classrooms Model UN Conferences. Staff members are critical to the success of our conferences and are relied upon to help each one run smoothly.

At each of our conferences, we rely on the insight and integrity of experienced, hard-working teams of volunteers dedicated to the educational mission of Global Classrooms.

 

Read the information below to learn how you can be involved and what responsibilities you will have at the conferences.

 

Senior Secretariat Positions and Descriptions

The Senior Secretariat is selected in the fall and assumes the roles of Secretary-General, Director-General, Chief of Staff, and Under Secretaries-General of various UN bodies and conference logistics.

 

Learn more about the application process here. Applications are usually posted in the late fall.

General Responsibilities include:


  • Recruiting and managing the Secretariat;
  • Maintaining regular communication with UNA-USA, the Senior Secretariat, and respective Secretariat Staff;
  • Writing background guides as needed;
  • Developing conference training materials;
  • Coordinating with UNA-USA and program partners regarding conference logistics.

 

Secretary-General (SG)

The Secretary-General is conference leader and is ultimately responsible for actively engaging the Secretariat at every stage of conference development. The SG works very closely with UNA-USA, the DG, and the COS. The SG must have prior conference leadership and organizational experience. Some duties of the SG include:

 

  • Overseeing all aspects of the conference staff;
  • Maintaining regular communication between UNA-USA or program partners and the Senior Secretariat;
  • Overseeing and facilitating Secretariat training with all Senior Secretariat members;
  • Composing welcome letters for the conference guide and program;
  • Writing and delivering speeches at opening and closing ceremonies;
  • Writing background guides;
  • Addressing issues as they arise.

 

Director-General (DG)

The Directory-General oversees the conference's substantive issues. The DG works very closely with UNA-USA, the SG, and the COS. The DG must have prior leadership and organizational experience. Some duties include:

  • Overseeing all substantive portions of the conference and the welfare of committees;
  • Editing and writing background guides under the guidance of UNA-USA or program partners;
  • Coordinating the position paper submission process with UNA-USA and partners;
  • Writing and delivering speeches at closing ceremonies;
  • Addressing issues as they arise.

 

Chief of Staff (COS)

The Chief of Staff oversees the Secretariat. The COS works very closely with UNA-USA, the SG, and the DG. The COS must be proficient in Microsoft Office and have prior leadership and organizational experience. Some duties include:

  • Overseeing all staff communication;
  • Acting as the conference staff ombudsman;
  • Coordinating staff hotel accommodations and travel to and from the conference;
  • Creating staff newsletters;
  • Maintaining staff directory of contact information;
  • Organizing the annual staff dinner;
  • Building rapport and a sense of community amongst all staff members.

 

Under Secretary-General of Conference Services (USG CS)

The USG of Conference Services is responsible for organizing and managing the Conference Services Office. The USG CS works very closely with UNA-USA and the USG of Logistics. Some duties include:

  • Overseeing and developing a sense of rapport among the Conference Services Staff;
  • Developing and executing the conference logistics plan with UNA-USA and the USG of Logistics;
  • Developing an all-encompassing framework of protocols for use of conference services;
  • Assisting with staff recruiting and CS Staff selection;
  • Must be able to lift some conference materials.

 

Under-Secretary General of Logistics (USG Log)

The USG of Logistics is responsible for the behind the scenes production of the conference. The USG of Logistics works very closely with UNA-USA and the USG CS. Some duties include:

 

  • Overseeing and developing a sense of rapport among the Logistical Staff;
  • Developing and executing the conference logistics plan in conjunction with UNA-USA and the USG of CS;
  • Assisting with staff recruiting and selection for Logistical Staff;
  • Coordinating the movement of materials between venues;
  • Coordinating the movement of delegates before and after the conference and during lunch;
  • Must be able to lift some conference materials.

 

Under-Secretary-General of General Assemblies (USG GA)

The USG of General Assemblies is responsible for all matters pertaining to the General Assemblies. The USG GA will be responsible for GA 1: DISEC, GA 6: Legal, and the UN Climate Change Conference committees. Some duties include:
  • Overseeing the General Assembly Secretariat and committees during the conference;
  • Assisting with staff recruiting and selection for the General Assembly Secretariat;
  • Working with the DG to develop the UN Climate Change Conference committess;
  • Developing criteria and selection process for the UN Climate Change Conference plenary dais;
  • Establishing rapport within the GA Secretariat.

Position available only at GCIMUN.


Under Secretary-General of Security Councils (USG SC)

The USG of Security Councils is responsible for all matters pertaining to the Security Councils. The USG SC will be responsible for the Security Council and both Historical Security Councils. This person will work closely with the USG of Crisis Development. Some duties include:

  • Overseeing the Security Councils committees during the conference;
  • Maintaining regular communication with UNA-USA, the Senior Secretariat, and SC Secretariat prior to and during the conference;
  • Assisting with staff recruiting and selection for the SC Secretariat;
  • Coordinating with the USG of Crisis Development regarding committee crises;
  • Establishing rapport within the SC Secretariat and Crisis Staff.

Position available only at GCIMUN.


Under Secretary-General of Crisis Development

The USG of Crisis Development is responsible for all matters pertaining to Crisis Staff. This person will work closely with the USG of SC. Some duties include:

 

  • Overseeing the Crisis Staff;
  • Assisting with staff recruiting and selection for the Crisis Staff, including the selection of the Crisis Directors;
  • Developing SC crises working models prior to the conference;
  • Establishing rapport within the SC Secretariat and Crisis Staff.

Position available only at GCIMUN.


Under Secretary-General of Economic and Social Council

The USG ECOSOC is responsible for all matters pertaining to the ECOSOC committees. The USG ECOSOC will be responsible for the ECOSOC, FAO, WHO, and World Bank committees. Some duties include:

  • Overseeing the ECOSOC Secretariat;
  • Assisting with staff recruiting and selection for the ECOSOC Secretariat;
  • Establishing rapport within the ECOSOC Secretariat.

Position available only at GCIMUN.


Under Secretary-General of Specialized Agencies

The USG of Specialized Agencies is responsible for all matters pertaining to the Specialized Agencies committees. Some duties The USG SA will be responsible for IAEA, HRC, UNICEF, and UNDP. Some duties include:

 

  • Overseeing the SA Secretariat during the conference;
  • Assisting with staff recruiting and selection for the SA Secretariat;
  • Establishing rapport within the SA Secretariat.

Position available only at GCIMUN.


Secretariat Staff Positions and Descriptions

Secretariat members are selected in winter and spring and assume the roles of the committee staff, include dais staff and crisis staff, and conference services and logistics staff.

 

Prior to the conference, the Secretariat participates in training exercises. During the day of the conference, Secretariat members will be assigned additional roles and responsibilities as deemed necessary by UNA-USA and the Senior Secretariat.

 

The Chair is responsible for facilitating all of the committee's proceedings by following Global Classrooms' Model UN rules of procedure, ruling on points and motions, keeping time, and ensuring that the students have a lively debate.

 

The Director is responsible for overseeing the entire resolution process and approving draft resolutions. He or she must make sure that delegates are writing resolutions in the proper format and staying in character. In addition, the Director moderates proceedings when deemed necessary by the Chair.

 

The Assistant Director is responsible for aiding the Director in the resolution process, specifically with resolution formatting and non-substantive questions. The Assistant Director will be working directly with the students.

 

The Rapporteur is responsible for keeping the committee in order by maintaining the speakers' list, calling roll, and tracking all resolutions and votes. In addition, the Rapporteur is responsible for communications between the dais and the Senior Secretariat.

 

The Crisis Director is responsible for overseeing the creation and development of the crisis for specific Security Council simulations. He or she will coordinate between the dais staff and crisis personnel, as well as update the Under Secretary-General of Crisis Development on committee progress.

 

The Crisis Staff is responsible for assisting the Crisis Director for creation, organization, and the facilitation of the crisis. Their duties will include the writing of briefing papers and serving as home governments.

 

The Conference Services Staff is responsible for running Conference Services and producing committee materials. Their duties include assisting with conference registration, staffing the Conference Services office, answering general questions, and typing and photocopying committee resolutions. Conference Services Staff must be able to lift and move heavy objects.

 

The Logistical Staff is responsible for managing all logistical matters pertaining to the conference. Their duties include managing the flow of conference participants and VIPs in the conference venue, assisting with conference registration, serving as human arrows, and answering general questions. Logistics Staff must be able to lift and move heavy objects.

 

The Chronicle Staff is responsible for leading a dedicated group of high school students to write and produce the Conference Chronicle, the online newspaper of GCIMUN. In addition, the Chronicle staff will assist Conference Services and the Logistics Staff. This position is only available at GCIMUN.

 
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